pmo-online.com public beta is now a fact for us. During the lockdown phases of the the Pandemic we used the time to think about, what if we would build a service, not from the project managers perspective, but from the perspective of the PMO. What would it look like?? What would bring us out of the maze of the many tools that project managers have at their disposal and simplify things. What can we do, to add value for project managers, in a simple way, intuitive and as real time as possible. without being over complex, but with the things each and every PMO always uses. We came up with a few ideas that made up the initial release now of pmo-online.com. Allow me to share our journey..
Our True North;
We wanted to start with the end in mind. REPORTS!! Hours and hours are spent by PMO teams and project managers to create good looking reports on project progress and possible Risks, Actions Issues and Decisions, roadmap status, financial status and the feel of the project.
But what is it, that fills those reports? What elements do we use to get the information we need to accurately report on project progress?
With that True North in mind we wanted to start on the basic elements of the systems.
We ended up with the RAID-button in the center of our dashboard where our users could immediately see the amount of RAID items are currently active in the system. We also wanted to make sure that each button, lead immediately to the register that it represents. As you can see it also says: minutes and 2x2x2. (let’s get back to that a little later). Having just the buttons in not good enough for us. We wanted to see more information, immediately. Worked on the data we had available and derived from the raid log, what is it you want to know/see? We thought, knowing your risks and issues in their calculated rating would be a good place to start.
Now things really started to get better. So we knew the amount of raid items and their distribution, immediately from the first page we log in 🙂 That is good news. (ok we had one spot we did not use yet on the right, so we filled it with a planned vs actual donut, which is a perfect addition)
Now still we thought? Do we have enough to create our reports? No. Each and every project comes with budget. Now there is an issue. What is viable enough to be useful but simple enough to fit in every organization, because each and every organization does their project finance in a different way, but they all end up doing the basic same thing: how much budget is there and how much is spent? So we created a very simple initial tables doing just that. But we wanted also to specify which budget was spent. So we created a simple registration of the various budgets a project can have and how much is spent and the result must be shown too.
OKR and + What is the + all about?
We take project planning serious but we also notices that planning is normally done, from start to finish, resulting in plans that don’t match reality. What if we would do it the other way around. Let’s plan with the end in mind (the objective).. What combind phases/or grouped actions will make us achieve the objective? (Key results). And what are the tangible artefacts (Deliverables) that will give us the key results. We dare to change the way OKR’s are used, by adding another layer. The + in OKR+.
Our planning method has not failed us yet..
Our Objective. The Reports (weekly and trendy)
The whole core and reason why we build the systems. The reporting and the ability to visually show data on the spots where you want them.
The system provides currently ate the time of beta release, all the basic KPI reports you need and is able to create a standard committee report. with weekly trend analyses. There is so much we would like to show you now, but inthe upcoming weeks we will post blogs, showcasing elements of the system.
We hope you like our system and it will enlighten your workload as project manager / PMO.